Supporting Wings

  • To check the Work Allocation & Time table and submit the checklist to the HOI for approval. (10 days before Vacation Slot Starts)
  • To check the Lecture Notes and Question Bank and submit the checklist to HOI for approval. (5 days before Vacation Slot Starts)
  • To check the Course Delivery Plan, Instruction Plan and Semester Plan and submit the checklist to HOI for approval. (2 weeks before reopening of the semester)
  • To monitor the conduct of classes as per time table. (Review every two weeks)
  • To check and Report about teaching learning process to the Principal daily.
  • To check the syllabus completion / Lab completion as per the schedule.
  • To monitor the counseling report and action taken to HOI. (Verify Monthly Once)
  • To check the conduct of special classes & report to HOI. (Every Day of Special Class)
  • To check all academic activity which satisfies PEOs & POs of all the courses in the departments.
  • To check whether all academic activities are outcome based and provide advice.
  • The committee will also co-ordinate for the College Annual Day Function.
  • Academic Audit System and Continuous Improvement are the primary task of the committee.

1. Faculty Advisor: To check the students attitude on learning, etc.,2. Monitoring Committee: To verify dress code, ID cards, and Shoes.3. Student Affairs: Counseling of late comer / absentees and monitor the students in disciplinary activities [Monitored by HOD, Student Affairs, Counselor]4. Support Committee: College Bus, College Environment and Hostel Discipline must be monitored. Overall healthy environment and higher quality in education to be the motto of the committee.5. Enquiry Committee: Conduct enquiries and submit the report and also recommends the decision for disciplinary issues to the Principal for Approval.6. Procedure followed for Late Comers:
  • 3 Late during the semester allowed with Warning; Parents must be informed.
  • 4th Late: Half a Day Absent to be marked; Parents must be informed
  • 7th Late: One Day Absent to be marked; Parents must be informed
  • 10th Late: Parents to be called and Counseling need to be done.
7. Absence without informing to Counselors:
  •  To be marked Absent for the next day also
  •  Repeated Offenders; Parents to be called.

  • Entire student data (information, attendance, performance, counseling, class committee meeting, and observation) are taken care by this committee.
  • Programme outcome and teaching learning process-curriculum enrichment is prime focus of the committee.
  • Process on the software used for information and taking care of the campus are the responsibilities of the committee.
 Roles of the Committee in Wide
  • ERP committee members are solely responsible for carrying out all data updates / generating all kinds of reports in ERP SOFTWARE, information processing and to report the status of work completion / activities carried out to ERP coordinator and head.
  • ERP coordinator must train all newly joining faculty and staff members about the use of ERP software. ERP committee members are responsible for organizing faculty members for tasks execution.
  • The following activities to be carried out BEFORE THE COMMENCEMENT OF THE SEMESTER:
  1. Semester information should be uploaded in ERP software
  2. Bell Timings should be uploaded in ERP software
  3. Subject Type master and Subject Master should be uploaded in ERP software
  4. Syllabus should be collected from all concerned for all theory and practical subjects and should be uploaded in ERP software
  5. Staff Allotment for each theory and practical subjects should be uploaded in ERP software
  6. Time table generation should be uploaded and generated in ERP software
  7. Creating a folder in Google drive and collect lecture notes, lab manual, question bank, assignments questions, lecture PPT’s, case studies etc., and share the same to the respective classes.
  • The following activities are to be carried out DURING THE ONGOING SEMESTER:
  1. Ensuring all the data pertaining to all staff and students of their departments concerned available in the ERP software are accurate. (including creation of staff and students profile, creation of email ids in SACAS domain etc.,)
  2. Periodic monitoring of smooth execution of all activities carried out in ERP software
  3. Once the University results are published, the results should be uploaded in ERP software
  4. Checking defaulters report periodically for both attendance and CAM entries
  5. Have correspondence with fellow staff members so as to ensure the smooth execution of all tasks in ERP.
  6. Facilitating the respective file in-charges to generate Cumulative Attendance reports, CAM reports, Result Analysis in ERP software.
  • The following activities to be carried out AFTER THE COMPLETION OF THE SEMESTER:
  1. Promoting the students to higher semesters.
  2. Creating facility in Google Apps for all staff members to ensure the attainment of their respective courses.
  3. Carry out the next upcoming semester activities depicted in Point no:3
  • Representing any issues/inconvenience in the usage of ERP software or Google Apps to the ERP coordinator or head during the meeting or as and when required through any means based on the level of urgency of the issue/inconvenience.
  • Help to customize the ERP software so as to meet the requirements of the college including creating new modules, amendments in the existing modules etc., with the help of ERP coordinator and head.
  • Complaints to be registered in the book maintained in the front office and the same can be verified whether the stated complaints are redressed.
  • Any contingencies must be handled accordingly.

University Practical Examination 
  • Intimation of Practical Slot to the concerned departments, collecting practical proforma and uploading the same into the web portal.
  • Preparing day wise strength and attendance sheet for External Examiners
  • Segregating attendance sheets, answer sheets, issuing claim forms
  • Collecting attendance sheets, answer scripts, mark statements and claim forms
  • Ensuring Practical Exam mark entry in web portal for all practical subjects and submitting the attendance sheets and mark statements to the university before the due date.
  • Practical examination External Examiner confirmation (Copy to Reporting College) and order Distribution (Copy to Home College), Collecting OD and follow-up.
 University Theory Examination 
  • Displaying time table and Preparing Theory Day wise strength, Number of halls, Number of external, internal and reserved invigilator requirement.
  • Distributing orders to departments regarding University theory examinations.
  • Collecting necessary forms for theory exams from the faculty and following up.
  • Following up Duty Alteration.
  • Checking Chief Superintendent facsimile on each answer paper script.
  • Physical Hall seating arrangements (Exam hall arrangements) and display of instructions to students and invigilators in each exam hall, maintaining cleanliness of examination halls.
  • Preparing Hall Allocation, Date wise Hall Seating Arrangement and segregating papers hall wise, Display of seating arrangement block wise and hall wise
  • Distribution of answer scripts to HS. (Maintaining day wise invigilation file)
  • Distributing claim to invigilators.
  • Preparing check list for dress code checking for students before entering in to the exam hall. Checking should be carried out half an hour before the commencement of the examination.
  • Issuing and collecting late pass permission slip.
  • Absentee statement collection and dispatch.
  • Updating absentee details in attendance sheets, answer script packets as well in web portal.
  • Maintenance of question paper opening and dispatch file, stock register for answer scripts, packing covers and stationery items.
  • Handling Malpractice cases.
  • Collecting answer scripts from invigilators.
  • Issuing and Collecting Feedback forms for Regular Exams.
  • Preparing department wise absentees and collecting absentee report from the department on each day of examination.
  • Preparing department wise consolidated absentee list at the end of semester exam.
  • Opening and Closing of theory examinations
  • Verifications of data books, charts, Graphs etc. (if any)
  • Overall File Maintenance – All Files and Proforma
  • Ensuring cleanliness of Exam Cell and Maintenance.
  • Settlement of accounts to University.
  • Carrying out University correspondence works.
  • Preparing Minutes of meeting.
 Internal Assesment Tests 
  • Time table preparation for all assessment tests and circulating it to all departments
  • Two sets of Question Papers approved by HOD to be submitted to the exam cell at least a week before the commencement of assessment test.
  • Seating plan to be prepared and to be displayed in advance.
  • Invigilation duty list to be prepared and to attain approval from HOD.
  • Attendance sheets to be prepared and maintained in the department.
  • Affixing facsimile in answer scripts by non-teaching faculty well in advance.
  • Raising requests on requirements like answer scripts, cut sheets, threads etc. and the same can be obtained.
  • IACCT members must segregate the question papers hall wise and packed in sealed covers every evening before the day of assessment test.
  • Smooth conduction of assessment tests (Availability of invigilators in halls on time, maintaining discipline and checking for dress code, ensuring whether students are performing well in each test).
  • Ensuring marks to be entered in Insproplus within 2 days after the completion of the assessment test
  • Two copies of Result Analysis must be handed over only to the exam cell within 2 days after the completion of assessment test which will facilitate AU coordination team to prepare overall result analysis and to get approval from HOI and department wise HOI approved result analysis will be returned to the departments.
  • Acknowledgement of receiving answer scripts, absentee report and unutilized answer scripts must be handed over to the exam cell on the last day of the examination.
  • Conduction of exams and maintain relevant records for the same are undertaken by this committee.
  • Student’s performance-evaluation is the prime focus of the committee.
  • Any other relevant process pertaining to monitoring and measurement are processed by this committee.

  • All extracurricular and co-curricular activities and its relevant records are maintained by this committee.
  • Academic support units – Student’s participation activities are the prime focus of this committee.
  • The centre’s taken care by this committee are:
 1. Centre for Professional Societies
  • Student chapters of the institution are taken care by this centre.
  • At present all the students and staffs are members of any one of the Professional Society
  • Workshops, Conferences, Guest Lectures, Seminars are organised by this centre.
 2. Centre for Student Empowerment
  • Conducting symposium, club activities, cultural activities and any other student empowerment activities are taken care by this centre.
 3. Centre for Professional Counseling
  • Apart from Academic Counseling, Personal Counseling, Career Counseling, if required Professional Counseling is also provided
 4. Centre for Women Empowerment
  • Women are empowered with the process of this cell
  • Every March 8th is celebrated by arranging an exclusive programme for women
  • Self Help Group Women are taken care by this cell – Initiative in association with BYST
 5. Health Care Centre
  • Each and Every Student are taken at most care towards their health
  • A Doctor who takes care of the students and the staff throughout the day
  • In case of any emergency there is an association with Sudharssanam Hospitals which is very close by and having all facilities to take care
 6. Self Defense Training Centre
  • Yoga is taught through this centre regularly
  • Centre functions in association with Manavalakalai of VazhgaValamudan Foundation
  • Karate training is initiated through this centre.
 7. Department of Physical Education
  • Sports Activities are taken care by the Department
  • Annual Sports Meet, Intra Mural Sports Meet, Inter Collegiate and Inter School Sports Tournaments are the regular activities of the department
  • Lawn, Tennis, Clay Tennis, Basket Ball, Throw Ball, Volley Ball, Kabbadi, KhoKho, Tennicoit, Foot Ball, Cricket, Jawlin Throw, Discus Throw, Running Tracks, Table Tennis, Carrom, Chess facilities are available and training are provided

  • Placements and all other supporting processes are maintained by this committee.
  • Student’s performance – student outcomes are the main focus of this committee.
 The centre’s taken care by this committee are: 1. Centre for Placement & Training.
  • The Centre identifies the best companies who can accommodate our students and conducts Placement Drive.
  • The centre provides valuable training, associating with leading training partners with all needed training to groom them to the expectation.
  • In house training on Aptitude test is also provided to the students.
 2. Centre for Career Development
  • The centre provides information to the students to decide their career which helps them to prepare themselves to the requirement.
  • Leading Industrialists are invited to shape the students career
 3. Centre for Industry Institute Collaboration (CIIC)
  • Industry and Institute getting bridged with the process of the centre.
  • MOU are signed with process of the centre to cater the needs to bridge the gap
 4. Centre for Learning Excellence (CLx) – Value Added Course, Internship, Projects
  • Value Added courses are conducted through this centre
  • With this support the students are groomed to the expectation of the corporate
  • Tie-up with various Centres are made for this process
  • Centre helps students to get associated with Internship, Project work in Companies.
 5. Advisory Bureau for Higher Studies
  • Those students who desire to pursue higher studies are trained by this centre.
  • Information related to higher studies available are regularly provided to them
  • At present the needy students are trained on Civil Service Exam, Various Government and Bank Recruitment Process
 6. Centre for Innovation, Promotion and Entrepreneurship Development
  • Students who wish to become entrepreneurs are nurtured with the efforts of this centre
  • Entrepreneurship Awareness Programme (EAP) is conducted to all the First Year students in association with BharathiyaYuvaShakthi Trust (BYST)
  • Entrepreneurship Development Programme (EDP) for the students who become members of the centre after EAP are provided in their II year
  • Management Development Programme (MDP) on the shills required is provided in the III year in association with MSME –DI
  • Effective Business Proposal Writing and availing Institutional Support are given
 7. Centre for Unique Product Development and Business Incubation
  • The centre caters the needs of the innovators who are aspiring to become entrepreneurs. If any individual has an idea, through innovation hub that idea is nurtured as an innovative idea then submitted for incubation funding through which prototype is developed and the patent is filed and converted into a business house.

  • All control documents, ISO related files, Approval, Affiliation files, Accreditation process and maintaining Quality in the institution are taken care by the committee.
  • Vision, Mission, Objectives, Principles, Policies, PEO’s/PO’s, Strategy, Faculty Empowerment, Faculty Contribution are the focus of the committee.
  • Admission process and any co-ordination with the Administrative Office are taken care.
  • All relevant HR process are taken care by this committee.
  • The committee will also take care of First Year Inauguration and Induction Day.
 The centre’s taken care by this committee are: 1. Approval & Affiliation Cell
  • Approval & Affiliation is taken care by this cell.
  • Necessary Approval, University Affiliation is catered by the inputs and monitoring of this cell.
  • Preparation of report for approval / affiliation yearly
  • Database maintenance for future updation of reports
  • Monitor circular for submitting reports on time
 2. Human Resource Management
  • The centre to check for the requirements of staff, promotion, salary related process and all other relevant information of staff to be maintained and monitored by the cell.
  • This centre also verifies with all the information related to HR
  • The process of recruiting suitable candidates for the organization
  • Identifying and meeting the training needs of existing staff
  • Ensuring employee welfare and employee relations are positive
  • Ensure the working environment is safe for employees.
  • Staff Appraisal is being carried out in accordance with the organization policy.
  • Raising awareness of current workplace legislation
  • Details pertaining to the requirements as per norms to be collected from various Departments
 3. Admission
  • The Admission process starting from intake, Prospectus, Application creation, Admission process, monitoring the admission during counseling and all other relevant process to admission are taken care by this cell.
  • Approval of all admitted students from relevant bodies are taken care
  • All relevant process towards admission is processed through this cell.
 4. ISO
  • Provides senior management with an efficient management process
  • Sets out areas of responsibility across the Institution
  • Mandatory if you want to tender for some public sector work
  • Communicates a positive message to staff and customers
  • Identifies and encourages more efficient and time saving processes
  • Highlights deficiencies
  • Reduces your costs
  • Provides continuous assessment and improvement
  • Marketing opportunities
 5. QIP
  • Regularity of academic sessions and conduct of programmes
  • Attendance during lecture, tutorial, and laboratory classes
  • Class tests and assignments on schedule
  • Fair and transparent student evaluation mechanisms
  • Curricula being properly planned and implemented
  • Students’ involvement in research and, innovative and creative activities
  • Opportunities for taking part in regional / national design competitions
  • Training in problem solving, information collection and processing, environmental impact analysis, and in acquiring communication skills (both oral and written) and entrepreneurial ability
  • Harmonious interaction between students and faculty, faculty and management, and students and management
  • Grievance redressing and academic / personal counseling mechanisms.
 6. IQACMechanisms of IQAC
  • Ensuring timely, efficient and progressive performance of academic, administrative and financial tasks;
  • The relevance and quality of academic and research programmes;
  • Equitable access to and affordability of academic programmes for various sections of society;
  • Optimization and integration of modern methods of teaching and learning;
  • The credibility of evaluation procedures;
  • Ensuring the adequacy, maintenance and proper allocation of support structure and services;
  • Sharing of research findings and networking with other institutions in India and abroad;
  • Regularity of academic sessions and conduct of programmes
 Functions of IQAC
  • Development and application of quality benchmarks/parameters for various academic and administrative activities of the institution;
  • Facilitating the creation of a learner-centric environment conducive to quality education and faculty maturation to adopt the required knowledge and technology for participatory teaching and learning process;
  • Arrangement for feedback response from students, parents and other stakeholders on quality-related institutional processes;
  • Dissemination of information on various quality parameters of higher education;
  • Organization of inter and intra institutional workshops, seminars on quality related themes and promotion of quality circles;
  • Documentation of the various programmes / activities leading to quality improvement;
  • Acting as a nodal agency of the Institution for coordinating quality-related activities, including adoption and dissemination of best practices;
  • Development and maintenance of institutional database through MIS for the purpose of maintaining / enhancing the institutional quality;
  • Development of Quality Culture in the institution;
  • Preparation of the Annual Quality Assurance Report (AQAR) as per guidelines and parameters of NAAC, to be submitted to NAAC.
 7. NAAC
  • Development and application of quality benchmarks/parameters for various academic and administrative activities of the institution;
  • Facilitating the creation of a learner-centric environment conducive to quality education and faculty maturation to adopt the required knowledge and technology for participatory teaching and learning process;
  • Arrangement for feedback response from students, parents and other stakeholders on quality-related institutional processes;
  • Dissemination of information on various quality parameters of higher education;
  • Organization of inter and intra institutional workshops, seminars on quality related themes and promotion of quality circles;
  • Documentation of the various programmes / activities leading to quality improvement;
  • Acting as a nodal agency of the Institution for coordinating quality-related activities, including adoption and dissemination of best practices;
  • Development and maintenance of institutional database through MIS for the purpose of maintaining / enhancing the institutional quality;
  • Development of Quality Culture in the institution;
  • Preparation of the Annual Quality Assurance Report (AQAR) as per guidelines and parameters of NAAC, to be submitted to NAAC.
  • Employers look for reliable information on the quality of education offered to the prospective recruits.
  • Intra and inter-institutional interactions.
 8. Governing Council
  • Co-ordinating for conduction of governing council meeting under the leadership of HOI.

  • Resource Management of the department like lab, library are maintained by this committee and relevant budget are also prepared by this committee to the set standards and norms.
  • Facilities and technical support, Financial resources – Infrastructure, Managing the finance are the main focus of the committee
  • Before the commencement of the Academic Year, the budget has to be planned and prepared and after the completion of the financial year, the consolidated expenses statement has to be submitted and to be coordinated with the accounts dept.
 Roles of the Budget & Purchase Committee in wide 
  • To collect all basic requirements for all departments at the beginning of each academic year.
  • To collect budget details of department events like Guest Lectures, Industrial Visits, Symposiums, Workshops, FDPs, Conferences, etc.,
  • To collect expense details of all above mentioned department events and tally them.
  • Department Coordinators are to fill the budget proforma and to submit to the Director and Principal through HODs.
  • After approval, Proforma to be submitted to the accounts section.
  • Department Coordinators to update their budget proforma then and there when required and should get approval from the Principal.
  • To get budget approval from the financial advisor before placing the order.
  • Constituting suitable committee/group for analyzing the needs.
  • Forwarding the recommendation to the HOI through HOD after committee analysis and Recommendation.
  • Inviting proposal from various organization for quotation.
  • Analyzing the quotation and recommending the suitable quotation through HOD to HOI and Director
  • Checking for preparation of Purchase Order, supply of material and handling over to the respective staff and reporting to HOI.
  • Checking for the Stock register for registering the purchase and submitted to HOI for approval.
 Centre’s taken care by this committee are: Central Computing Centre
  • An exclusive 50 seater computer lab with internet facility with extended hours is available for both staff and students
  • To satisfy their needs related to surfing for information and also for any documentary preparation is made available.
 Department of Library and Information Sciences
  • A wide collection of Text Books, Reference Books, Journals are available
  • NPTEL Videos, Online Journals are widely available
  • Every student are provided with 3 cards for lending
  • Class Toppers are provided with 3 Books of their choice lend for the entire semester

  • Academic Support Units – Environment Consciousness are the prime focus of the committee.
  • To avoid ragging and any other issues are taken care and sorted out by this committee.
 Centre’s taken care by this committee are: Centre for Social Services
  • Social Service Activities are taken care by this centre
  • Chapters of National Social Service (NSS), Youth Red Cross (YRC), Red Ribbon Club (RRB) are functioning under this centre
  • Nearby School, Temple are cleaned with the efforts of this centre
  • Regular Blood Banks, Medical Checkups in association with various clubs.
 Centre for Consumer Affairs
  • Awareness on Consumer Protection is provided by the centre
  • Centre is going to associate with Citizen Consumer Council, Thiruvallur
 Centre for Environmental Awareness
  • Environmental Protection is the motto of the centre
  • Tree Plantation programme is a regular activity of the centre.
  • Electronic Wastages are disposed
  • Regularly scrutinizing with Green Audit that the institution in not affecting the environment
  • Also, initiate the young students towards non-polluting the environment
 Student Co-operative Stores
  • All requirements of the students from stationeries, copier facility and binding facility are provided at BEP pricing.
 Centre for Prevention against Ragging
  • This centre ensures ragging free environment and also gives confidence for the fresher’s and avoid mental agony about ragging
 Centre for Human Rights
  • Awareness towards Human Rights is provided with the support of the Centre.

  • Public Relations – creating all publicity to the institution is the primary task of the committee.
 Press & Media Committee
  • Taking the standards of the institution to the reach of the society through the mass media.
  • To flash the College news event at least weekly once in newspaper, TV etc and maintain the database.
  • Details of event must be collected from various departments as per the semester plan and monitor to conduct all activities as per the plan
  • Publish the event details (Pre & Post) in standard Newspapers.
  • Send event details, paper publications, sponsored project details etc to University for publication in University bulletin.
  • Taking care of publishing the event details, best projects in the esteemed newspapers.
  • Preparing e-magazine once a semester.
  • Maintaining the college website with excellent standards.
  • Update the website with all forthcoming and past event information.
  • Maintaining the college Facebook account and taking care of updating the information in the Facebook.
  • Taking efforts to make an application for awarding the college with a rank for its standards (like the week, India today).
  • To take care of stall promotions
  • To take care on printing of invitation, posters, pamphlets, magazines, calendar, Handbook and any other process relevant to the committee.

  • All records towards R&D are maintained by this committee.
  • Faculty Contribution – Promotion of Research, collaboration are the main focus of the committee.
  • Consultancy Work – Innovation are also taken care by this committee.
  • Any knowledge development like Conference, Publication, Seminar, Workshop, FDP, etc., are taken care by this committee.
 Roles of the Committee in Wide
  • Motivate staff and student to involve in research activities.
  • Motivate staff / students for paper presentation, article writing and project work etc
  • Motivate staff to publish research paper in International Conference / Journal.
  • Arrange lecture on Research methodologies to Staff / Students for creating research awareness.
  • Motivate staff to write text book also.
  • Apply for Seminar Grants from various agencies in all departments.
  • To conduct the meeting for presenting the progress of the department research activities
  • To maintain records of all research activities of various department in R & D Centre.
  • To submit the IPR Patent by all departments.
 The centre’s taken care by this committee are: Centre for Research
  • Funded Research, Consultancy Projects are monitored by the centre
  • Publications are also recorded by the centre
  • Research scholars doing research are monitored and mentored by the centre
 Centre for Intellectual Property
  • IP centre is an unique centre which first of its kind in an educational institution in India
  • Small Scale Entrepreneurs who are in need of support towards IP are catered with the centre
  • Young aspirants who’s Ideas to be protected are guided

Transport Committee
  • Talking to the other gender students in the bus is strictly prohibited.
  • Don’t use cell phones, iPods and any kind of electronic equipments in the bus.
  • Students are advised to avail the seats in the bus to sit and are strictly warned not to stand in footboard.
  • Girls must always be seated in the front rows and the guys in the last rows leaving seats in the middle for the staff.
  • Obey the words of the staff. And be discipline in the bus.
  • Any kind of celebrations in the bus must be avoided.
  • Students should get in and get down only at the permitted destination.
  • Avoid making too much of noise in the bus.
  • Always carry your bus pass and bus id.
  • Do not invite injuries by keeping hand out when the bus is in move.
  • Be on time to get your bus during onward and return.
  • Avoid bringing large sum of amount to the institution.
  • Do not play with your friends inside the bus.
  • Take care of your belongings when you travel by the bus.
  • Avoid talking to the drivers unnecessarily when he is at his work.
  • Do not throw the things like papers, Chocolate wrappers etc. outside when the bus is in move.
  • Singing and dancing in the bus is strictly prohibited.
  • The bus-in-charge of each and every bus should take care of the discipline inside the bus.